URGENT: Important Guidelines Regarding APT 2.0 Alerts & Compliance
All Sub Postmasters (SPMs) are requested to ensure strict compliance at their respective offices regarding the recent APT 2.0 alerts:
* 1. Bag Closing Compliance: Ensure all bags, including ordinary bags (L bags or packet bags), are properly closed through APT 2.0.
* 2. Accurate Article Receiving: While receiving articles, verify that the correct article number is entered. Entering incorrect numbers creates wrong tracking and triggers "Article inducted in APT without revenue" alerts.
* 3. VP/COD Verification: Verify if delivered parcels contain an amount in APT. If no amount appears in APT but is written on the parcel, enter it manually. If the amount is missing in APT, raise a ticket. Do not deliver such articles without collecting the VP/COD amount.
* 4. MPCM Booking Reports: Maintain daily booking reports from the MPCM counter in both hard copy and soft copy. This is crucial for resolving any "article inducted without revenue" booking alerts.
* 5. Excess Cash Balance (ECB) Memos: Prepare proper ECB memos for excess cash kept at your Sub Office (SO), and collect ECB memos from Branch Offices (BOs) holding excess cash.
* 6. BO Cash Remittance: Ensure cash remitted by BOs to their account office is acknowledged through APT and physically received on the same day or the next day, as per the BO bag schedule.
* 7. SO Cash Remittance: Ensure cash remitted by Sub Offices to their cash offices is completed on the same day or the next day according to the standard process.
Kindly share this with all concerned staff immediately and ensure strict compliance.
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