Gist of Today's VC with CEPT on Daily Account Verification and Cashbook Submission:
1. In any case Cash Balance should match. Mismatch entry is available only for accounting purpose
2. Where OB and previous day CB is not matching, please check office/offices whose opening and closing balances are not matching. Reverse the account for those SOs/ BOs then re-verify and check.
3. Transactions reflecting on Holidays/Sundays: BOs/ SOs who have done transactions on holidays/ Sundays, they have to submit the account. All the other offices who have not done the transaction on holiday/ Sunday should be excluded in this case. SO to exclude BOs and HO to exclude SOs. (This exclusion of office is restricted to that particular day). CEPT has informed that separate card to exclude offices on holiday/ Sunday is available.
4. Account entry cancellation to be done by the office which makes mismatch entry i.e. when mismatch entry is done by SO, HO has to reconcile this mismatch entry and then that SO has to make account cancellation entry.
5. Transfer entry can be done only after submission of Cashbook to PAO This transfer entry will be verified by PAO.
6. Regarding reversion of cash book submitted to PAO, it is insisted that HOs to inform PAO about the same with reason and PAO to raise ticket with CEPT.
7. Where the mismatch entries are done without any base, i.e. without knowing reason and just to match the balances, call should be taken at field unit end with consulting the DO. CEPT will not be in a position to comment under which head such mismatch entries should be reconciled.
8. Where Mismatch entry and corresponding reconciliation entries are made by the same office, verification should not be done in such cases. Ticket should be raised in this regard. CEPT has informed that this issue has occurred in earlier days after rollout. Now, this issue should not arise.
1. In any case Cash Balance should match. Mismatch entry is available only for accounting purpose
2. Where OB and previous day CB is not matching, please check office/offices whose opening and closing balances are not matching. Reverse the account for those SOs/ BOs then re-verify and check.
3. Transactions reflecting on Holidays/Sundays: BOs/ SOs who have done transactions on holidays/ Sundays, they have to submit the account. All the other offices who have not done the transaction on holiday/ Sunday should be excluded in this case. SO to exclude BOs and HO to exclude SOs. (This exclusion of office is restricted to that particular day). CEPT has informed that separate card to exclude offices on holiday/ Sunday is available.
4. Account entry cancellation to be done by the office which makes mismatch entry i.e. when mismatch entry is done by SO, HO has to reconcile this mismatch entry and then that SO has to make account cancellation entry.
5. Transfer entry can be done only after submission of Cashbook to PAO This transfer entry will be verified by PAO.
6. Regarding reversion of cash book submitted to PAO, it is insisted that HOs to inform PAO about the same with reason and PAO to raise ticket with CEPT.
7. Where the mismatch entries are done without any base, i.e. without knowing reason and just to match the balances, call should be taken at field unit end with consulting the DO. CEPT will not be in a position to comment under which head such mismatch entries should be reconciled.
8. Where Mismatch entry and corresponding reconciliation entries are made by the same office, verification should not be done in such cases. Ticket should be raised in this regard. CEPT has informed that this issue has occurred in earlier days after rollout. Now, this issue should not arise.
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