Step-by-Step Guide for Verifying Daily Accounts and Submitting Cash Books in IT 2.0

Step-by-Step Guide for Verifying Daily Accounts and Submitting Cash Books in IT 2.0

Dear All,

To ensure clarity and consistency in the verification of daily accounts and the submission of cash books, please follow the outlined procedure below:

1. VERIFICATION OF BRANCH OFFICE (BO) ACCOUNTS

• Action: The respective Sub Office (SO) is responsible for verifying all daily accounts received from its Branch Offices (BOs).

2. VERIFICATION OF SUB OFFICE (SO) ACCOUNTS

• Action: The Head Office (HO) must verify all daily accounts received from Sub Offices (SOs).
• Critical Check: During this verification, the HO must confirm that the SO has already verified all of its underlying BO accounts.

3. HOW TO CHECK BO VERIFICATION STATUS

• Location: The list of verified BOs can be found at the end of the SO's daily account page that is received by the HO.

4. GENERATING THE SO SUMMARY

• Action: Immediately after the HO verifies an SO's daily account, the SO Summary must be generated.

5. ACCOUNTS CONSOLIDATION & CASH BOOK GENERATION

• Action: Navigate to the Accounts Consolidation card.
• Step: Select the Cash Book menu and click 'Submit to Cash Book' (Step 1). This integrates the HO data into the final Cash Book.

6. FINAL REVIEW: CASH BOOK VALIDATION

• Action: Use the 'View Cash Book' option to review the final document.
• Purpose: Compare the Cash Book data against the HO Summary and SO Summary to ensure all information is accurate and correct before finalizing.

 

Please ensure these steps are followed diligently to maintain accuracy in our accounting processes.

Thank you,