Payroll Q&A Updates – 15/08/2025
Dear All,
Please find below important clarifications and updates regarding Payroll & IT 2.0:
1) Retired Employee in IT 1.0 / Exit Management
→ Mark retirement in Exit Management. Follow SOP.
2) Pensioner Arrears Payment in IT 2.0
→ Use Treasury Operator → Misc Transaction .
→ Option in Pension Master Page – add existing pensioner by Pension ID or create new.
3) Arrears Payment (Basic, DA, HRA) missed increment July 2025
→ Use Arrears Due Payment menu .
→ Can be given with salary or via off-cycle payment .
4) GDS retired on 03/07/2025 – TRCA Drawal
→ Fix pay till 03.07.2025 and draw.
5) TA Advance before rollout of IT 2.0
→ Settle TA bill manually.
→ Process tour TA bill through supplementary bills .
→ If advance > claim, initiate recovery.
6) Payment of FHR with TDS
→ Treasury Module → Misc Payment.
→ Deduct GST/TDS while selecting FHR account code.
7) GPF Final Withdrawal, GDS resigned cases, Nominee payments
→ Check Exit Management / Pension Module .
→ Non-active employee cases visible in DDO Reports.
→ GDS Nominee payment – use Supplementary bills.
8) Union Payment to Divisional Secy POSB A/c
→ Direct POSB Credit not available. Draw CQ & pay via NEFT.
9) Over payment to GDS due to Officiating Arrangement
→ Happens due to PIS/LMS. Check temporary arrangement.
10) Reports for Returns
→ Use Other Reports → IT Deductions .
11) Calculation for GDS Outsiders
→ Currently as per Dte norms (30 days logic).
12) POSB Closure Amount Payment via Cheque
→ Treasury → Misc Receipts/Payments → Cheque Request.
→ Supervisor forwards → HO Treasury issues cheque → Flows back to source office for disposal.
13) GPF Balance & Ledger Updates
→ Available under Payroll → DDO → Other Reports.
→ Verify with CSI ledger. Discrepancy → Raise ticket.
14) Put Off Duty Payment Option
→ In GDS Earnings → TRCA → Ex-gratia Allowance.
15) Arrear Due Payment Reports
→ Available under Supplementary Payment Report .
→ Breakup details to be added.
16) APT Payroll Updates (02/08/25 to 14/08/25)
→ Half Pay deduction during LND implemented.
→ GPF advance recovery auto-adjusted.
→ IT deduction reports enhanced.
→ GDS officiating pay merged with TRCA from Aug payroll.
→ Cancel CQ Request option added.
→ Outsider & GDS Substitute Reports added.
→ Many bug fixes in Subsistence, LPC, NPS, arrear breakup.
17) Account Codes (Rollout Offices)
- PO OE: 3201027713 (FSC, Electricity, Telephone etc.)
- PO WAGES: 3201027102 (Sweeping, Allowances)
- Conveyance: 3201051813 (Mail conveyance)
18) PLI/RPLI Incentives Payment
→ Currently mapped to Allowances.
→ Use HOA 8016009100 for PLI & RPLI incentive payments.
19) Overpaid Pension Recovery
→ Payroll → Initiate New Recovery → Select Pension.
20) How to Generate Pay bill
→ Payroll → Drawing & Disbursement → Generate Pay Bill → Select Pending Employee → My DDO → Submit.
→ Download pay sheet under Pay Reports.
For detailed step-by-step processes, please refer to the official Payroll CEPT Q&A Document.
– Team Payroll CEPT
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