Subject: Clarification regarding acceptance of Authorization Letters received via Post or E-mail (specifically from NRIs) for delivery of accountable articles to a designated third party
Ref: Tamil Nadu Circle Letter No. ML/14-1/2025 dated 02.09.2026.
Kindly refer to the Tamil Nadu Circle letter cited under reference regarding the clarification on accepting authorization letters received via Post or E-mail (specifically from Non-Resident Indians / NRIs) from the addressee for delivering accountable postal articles to a designated third party.
2. In this regard, to ensure operational flexibility and mitigate public grievance while simultaneously safeguarding postal security, the following decision is placed for consideration:
Discretionary Authority: The final authority to accept an authorization letter received via
traditional Post or digital modes (such as E-mail) shall rest at the discretion of the concerned Supervisor/Assistant Postmaster (APM) / Postmaster of the concerned nodal delivery centre / Post Office.
Verification and Authenticity: The acceptance of such requests shall be strictly subject to thorough verification of valid supporting identity and address documents of both the addressee (including passport/NRI credentials, where applicable) and the designated third-party representative to establish complete authenticity prior to effecting delivery.
3. This issues with the approval of the competent authority.
Ref: Tamil Nadu Circle Letter No. ML/14-1/2025 dated 02.09.2026.
Kindly refer to the Tamil Nadu Circle letter cited under reference regarding the clarification on accepting authorization letters received via Post or E-mail (specifically from Non-Resident Indians / NRIs) from the addressee for delivering accountable postal articles to a designated third party.
2. In this regard, to ensure operational flexibility and mitigate public grievance while simultaneously safeguarding postal security, the following decision is placed for consideration:
Discretionary Authority: The final authority to accept an authorization letter received via
traditional Post or digital modes (such as E-mail) shall rest at the discretion of the concerned Supervisor/Assistant Postmaster (APM) / Postmaster of the concerned nodal delivery centre / Post Office.
Verification and Authenticity: The acceptance of such requests shall be strictly subject to thorough verification of valid supporting identity and address documents of both the addressee (including passport/NRI credentials, where applicable) and the designated third-party representative to establish complete authenticity prior to effecting delivery.
3. This issues with the approval of the competent authority.
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