COMMENTS AND SUGGESTIONS ON SB ORDER NO. 09/2026
Sir /Madam,
The following points are submitted for kind consideration and necessary intervention regarding the implementation of SB Order No. 09/2026.
I. COMMENTS ON SB ORDER NO. 09/2026
- Verification of CBS Transactions by SBCO
As per SB Order No. 09/2026, SBCO has been directed to verify the correctness of CBS transactions accounted for in the Head Office Cash Book by comparing the Cash Book with the
Consolidated Finacle GL-wise Report, account code-wise, on a daily basis.
However,
no corresponding role or functionality has so far been provided to SBCO in APT to perform this verification in a systematic and efficient manner.
- Non-availability of APT Functionality
In the absence of a specific APT role or system-generated facility, the prescribed verification has to be carried out manually. This involves additional time and effort and may also result in avoidable duplication of work.
It is therefore essential that the required APT functionality be provided before assigning such verification responsibility to SBCO.
- Additional Workload on SBCO
The 100% voucher checking work presently being undertaken by the SBCO Branch is an independent responsibility and has no direct connection with the verification contemplated under SB Order No. 09/2026.
Therefore, the verification prescribed under the said order constitutes an additional workload for the SBCO Branch, over and above the existing cent-percent voucher checking duties.
- Monitoring of Discrepancy Settlement
SBCO has further been directed to monitor the settlement of discrepancies by keeping watch over the error entries raised by the Sub Accounts PA and ensuring that appropriate corrective action is taken.
However, when no specific role/functionality has been assigned to SBCO in APT for such monitoring, effective monitoring cannot be carried out in a proper, transparent and system-based manner.
II. SUGGESTIONS / REQUIREMENTS
- Immediate Rectification of Technical Issues
All existing technical/system-related issues in APT may kindly be examined and rectified on priority.
For instance, discrepancies are reportedly arising in
SSA deposits and SSA default fee calculations when an SSA account having default is accepted for deposit at BOs. Such discrepancies arising due to system/technical issues cannot appropriately be attributed to the SBCO Branch.
Necessary system-level corrections may therefore be carried out so that SBCO is not required to account for or monitor discrepancies that are purely technical in nature.
- Provision of Specific APT Role for SBCO
A specific and clearly defined role may kindly be assigned to SBCO in APT for carrying out the verification prescribed under SB Order No. 09/2026.
The role should preferably provide a single-click/system-generated comparison of the HO Cash Book figures with the corresponding Finacle GL-wise figures, account code-wise, and automatically identify the discrepancies.
- System-Generated Discrepancy Statement
The proposed APT functionality may be designed in such a manner that the discrepancies identified through the Cash Book–Finacle comparison are automatically reflected in the format prescribed under Table 3 of SB Order No. 09/2026.
Once Table 3 is generated through the system, Table 2 and 1 can be compiled and submitted on a monthly basis with greater accuracy and efficiency.
- Avoidance of Unwarranted Manual Workload
In the absence of suitable APT functionality, the additional responsibilities prescribed under SB Order No. 09/2026 would necessarily involve substantial manual work for SBCO, in addition to the existing 100% voucher checking duties.
It is therefore requested that system-based functionality and appropriate APT roles may be provided before requiring SBCO to undertake the additional verification and monitoring responsibilities.
III. REQUEST
In view of the above, it is requested that the matter may kindly be examined at the appropriate level and necessary instructions may be issued for:
- Providing the required APT role and system functionality to SBCO;
- Rectifying the identified technical/system-related discrepancies;
- Ensuring that SBCO is not held responsible for discrepancies arising purely due to technical/system limitations; and
- Suitably addressing the additional workload arising from the implementation of SB Order No. 09/2026.
A system-based mechanism with clearly defined responsibilities would ensure accurate verification, proper accountability, avoidance of duplication of work, and effective implementation of the provisions of SB Order No. 09/2026.
Submitted for favour of kind information and necessary action, please.
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